Payroll services

Detailed enough for complex payroll. Personal enough for a growing business.

Explore help with UK payroll, director payroll, CIS, pensions, timesheets and reporting. Tell us what you need and we’ll discuss suitable options. We are not yet accepting live payroll data.

Discuss your requirements ↗View service detail

Support that fits

Let’s understand your payroll first

We’ll discuss the work involved, your timing and the help we can offer before preparing a proposal.

PeopleEmployees and pay groups

TimingFrequencies and cut-offs

DataInputs and systems

ControlApprovals and reporting

United Kingdom

UK payroll

Discuss support with regular payroll, pay changes, statutory calculations, HMRC submissions and reports for your business.

Weekly, fortnightly, four-weekly, monthly and mixed pay schedules can be discussed. We’ll agree who handles each task before a handover.

Example monthly timetableExample pay cycle

Day 01Send changes

Day 05Cut-off

Day 08Checks

Day 10Your confirmation

PaydayClose

Payroll calculationsJoiners, leavers, pay changes, variable pay, deductions, statutory pay and payroll calculations.

HMRC reportingFull Payment Submissions, Employer Payment Summaries and year-end tasks, where included in your service.

Your reportsPayroll summaries, changes from the previous run and final totals. You remain responsible for making payments.

Questions and problemsA clear record of questions, who is dealing with them and the next step.

Single annual pay run, where eligible

Annual director payroll

For a company director who is genuinely paid only once in the tax year, we can discuss an annual payroll arrangement and the related HMRC submission, subject to the company’s circumstances and an agreed service.

This route is subject to the PAYE scheme, the payment pattern and HMRC annual-scheme requirements where applicable. The company and its accountant remain responsible for approving the director's remuneration. If another payment, employee, benefit or change creates further reporting, the payroll scope must change.

Eligibility checkConfirm the PAYE scheme, director status, annual payment month and whether anyone else is paid.

Annual runUse the salary and director National Insurance treatment agreed with the company and its accountant.

HMRC reportPrepare the FPS for submission on or before payday and identify any separate EPS or year-end action that the facts require.

What is includedSalary, dividend, tax and company-law advice must come from your own advisers. Tell us about any changes before a return is filed.

Read HMRC annual-scheme guidance ↗

Construction payroll support

CIS / contractor payroll

Support for contractor-payment calculations, verification data, agreed deductions, statements and monthly returns. The client remains responsible for making payments.

Employment status and engagement decisions remain the client’s responsibility. We can discuss help with the calculations and identify questions that need your decision.

Set-upContractor register, verification status, agreed rate and deduction data.

CyclePayment inputs, exception review, deduction calculation and statement production.

Monthly returnHelp with returns, deadlines and any nil-return or inactivity requirements agreed as part of the service.

ControlMissing or unclear details need to be resolved with you before calculations are completed.

View official CIS update sources

Pension payroll operations

Pensions & auto-enrolment

Payroll assessment data, deductions, contribution files and employer administration support integrated into the pay-run calendar.

Total Pay Services does not provide pension advice. Scheme selection, legal interpretation and regulated advice stay with the employer and its appointed specialists.

AssessmentAge and earnings checks using the payroll settings agreed with you.

DeductionsEmployee and employer contributions processed through payroll.

OutputsProvider files, contribution reports and exception records.

Employer dutiesReminders about declarations, re-enrolment and other employer duties.

Read official TPR sources

Variable-pay inputs

Timesheet and pay-input coordination

Help organising hours, overtime and other pay changes so they reach payroll in time.

The employer remains responsible for accurate time records, worker status and confirming the hours to be paid. We’ll discuss your timesheet system and file formats before agreeing the service.

Information neededThe details needed for each worker, pay period, hours and rate.

Cut-offWhen details are due, what happens if they are late and who to contact.

Your confirmationYour authorised contact confirms variable pay before it is included.

ExceptionsAny missing, duplicate or unclear entries are raised with you.

Sharing information

Document handover

Agree how you will provide pay details, receive reports and confirm that a payroll can go ahead.

TPS is not yet accepting live payroll data. An exchange channel must be agreed, configured and tested before onboarding. Do not use the public enquiry form for payroll files, employee data, banking information or credentials.

InputsWho sends the information, the format to use and when it is due.

ChecksQuestions about your information are raised with your authorised contact.

Your confirmationKeep a record of who confirmed the payroll and when.

Sharing informationThe agreed exchange channel and access permissions must be in place before any live payroll information is exchanged.

Reports you can use

Payroll reporting

Reports to help you check payroll, reconcile the figures and understand staff costs.

Tell us which reports your payroll, finance and management teams need.

OutputPrimary userPurpose

Payroll summaryEmployer contactDecision

Variance reportPayroll / HRReview

Payroll reconciliationFinanceControl

Cost-centre analysisManagementInsight

Questions and actionsYou and TPSFollow-through

Planning the transition

Plan a handover that works for your business.

Discuss your current arrangements, key dates, information and any concerns before moving to a new service.

DiscoverYour current payroll, provider, systems, pay dates and what you want to improve.

DesignAgree responsibilities, dates, information needed and the reports you will receive.

ValidateAgree the checks and any comparison runs needed before the first payroll.

OperateCheck the first pay run together and follow up on anything that needs attention.